Documents Online
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Securely hosted in our UK private cloud!

Hosted in the UK

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Documents Online Blog

Why should we invest in an online Purchase Order System?

Thursday 20 February 2014 15:07

An online Purchase Order System allows you to manage and control all aspects of the procurement process from the raising of the purchase order through to payment of the associated invoice using your PC.

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Why should I consider online cloud storage for my documents?

Tuesday 5 November 2013 11:18

As more and more people are now working from home or are travelling on business, access to relevant business documents from any location is critical. Even recent events like St. Jude’s storm which disrupted many rail networks made it impossible for thousands of workers to get to their offices making home working the only option.

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Documents Online News

Purchase Orders Online system sales continue to grow

Thursday 4 August 2016 15:58

Purchase Orders Online is proving to be a popular choice with many companies as sales continue to increase.

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DOL’s Purchase Order System now has a new ‘Supplier Rating’ feature

Wednesday 25 September 2013 15:57

Documents Online’s cloud based Purchase Order System now gives its customers the ability to rate their suppliers online when a purchasing transaction is carried out.

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Welcome to Documents Online

We are dedicated to making electronic document management (EDM) affordable and available to organisations of all sizes, from SME’s upwards.

We offer a range of low cost, subscription based packages, giving you access to a secure, powerful, yet easy to use, full featured electronic document management system which is private cloud based and hosted here in the UK. Our sleek modern interface means you can access your information on PC, Tablet & Smartphone.
So, you can now store all your company information online, saving the ever increasing costs of paper / toner / space for physical storage , plus eradicate issues of lost or misfiled documents associated with standard filing systems. And you can retrieve your documents –even act on them- via a standard web browser, from wherever you are, 24/7!

And because we manage the system for you it means:

  • No impact on your own IT infrastructure in terms of server overhead or IT support
  • You get the Business Continuity and Risk Management benefits EDM brings.
  • You reduce your carbon footprint by dramatically reducing paper / printing and storage.
  • You save time and money

And you can complete the whole order process on line and via email, using this site, email and Go To Meeting sessions, without the need to see a salesperson – unless you request a visit.

Choose Your System Package below


  • The ideal online document management starter system for SME’s
  • 2 Stores, 6 document types per store
  • 10Gb  storage (increase at any time)
  • Seat Subscription only £12 per month
    (discounted in year 2)
Online Document Management more info


  • Highly developable online document management system 
  • Reports and Document Retention modules
  • 3 Stores, 6 document types per store and more indexing fields
  • 15 Gb storage (increase at any time)
  • Seat Subscrition only £15 per month 
    (discounted in year 2)
Online Document Management more info


  • Full function POPIA system to automate the Purchasing function for companies of all sizes
  • Raise and control PO’s from on screen with client definable templates
  • Customisable workflows for both PO and Invoice approvals
  • Email alerts for users as to approval tasks
  • Upload and match invoices to PO’s for approval
  • Full Reports module with data export facilities
  • Purchase Order only module as option
  • Subscription only £20 per month per seat
    (concurrent user option available)
Online Document Management more info


  • 2 versions available
  • Simple or Advanced to cater for all customer requirements
  • Alerts / tasks to cater for contract reviews
  • Never miss renewal dates
  • Pre Contract and Contract stages for audit control
  • Subscription only £18 per month per seat 
    (concurrent user option available)
Online Document Management more info


  • Customisable on line Expenses form for staff to use
  • Individual claimants scan and upload supporting receipts
  • Customisable workflow for approvals
  • Reports module with export data facility
  • No more paper to handle; expenses approved quickly and efficiently
  • Subscription only £17 per month per seat 
    (concurrent user option available)
Online Document Management more info